Vendor Credit Memos

When we want to account for return of goods previously purchased. Then we prepared Vendor Credit memo in Peachtree.

First we open the software of Peachtree and then we move on the task menu and select the option of Vendor Credit Memos… 

And then the following screen will be appear,

Some information provide in this window like that Vendor ID, Date, Credit No., Quantity, Item, Description, Unit Price and  Amount. This window is on the “Apply to Purchases” after selecting the vendor ID move to “Apply to Invoice No”. And then we select the Invoice No, and put the quantity of returned item and then the press Enter button on the keyboard and then the automatically calculate the total amount..

And now we click on the SAVE BUTTON.

Payments For Purchase Order

From the task menu select payment

Select payment display the payment window

VENDOR: It’s about the information of vendor which we want purchase from such person.

CHEQUE NO.: In Cheque number field enter the Ceque no.

DATE: If we payment within in discount period we will received discount which we will treated as income.

PAY: When we click on pay field we will see that the discount will show in the discount Colum.

DISCOUNT ACCOUNT: In discount account we will make the the discount account in chart of accounts.

 Purchase Order & Purchase/Receive Inventory

                 

Purchase Order:

Click the Task Menu and select the Purchase Order option for maintain a purchase order to vendor as shown in above figure.

After the click on the purchase order option in the task menu, then we show a new window whose name is Purchase Order Window. The purchase order generated when the company wants to purchase something to vendor. In the purchase order window we have different options, such as:

• Vendor ID: Select the Vendor click on the search button
• Date: Enter the date of the Purchase order
• PO No.: Generate the PO No. (Purchase Order Number)
• Quantity: Enter the Quantity required and
• Item: Select the Item and then
• Unit: Set the unit price

After set the unit price the amount automatically calculated. Now we click on the Save Button.

Purchase/Receive Inventory:

Click the Task Menu and select the Purchase/Receive Inventory option as shown in above figure.

After the click on the Purchase/Receive Inventory option in the task menu, then we show a new window whose name is Purchase/Receive Inventory Window. The Purchase/Receive Inventory is generated when the goods are received and payments made and send to this printed invoice to vendor. In the Purchase/Receive Inventory window we have different options, such as:

• Vendor ID: Select the Vendor click on the search button
• Date: Enter the date of receive inventory
• Invoice No.: Enter the Invoice Number
• Selection of PO: Select the Purchase Order number (If there is no purchase order and good are received APPLY TO PURCHASES tab use)
• Received Quantity: Enter the Quantity Received

After the all necessary options filed then we click on the Save Button.