Maintain Customer Prospects

First we open Peachtree Software, and then we open an existing company, then we move on Header Toolbar click on Maintain Button who provide a list of different option and then we click on this option “Customer/Prospects..”

After clicking on this option we have a new window whose name is

Maintain Customer/Prospects

In this window we have first of all two option Customer ID: and Name similarly we can see in this window different main heads like General, Sales Defaults, Payment Defaults, Customer feeds and last of one History. Now we fill these option and also fill under the General head options and then move forward other heads…

We can see that all compulsory option filled like customer id, name, contact, address etc… One option is a Customer Type this option is basically scanning type method, now this option is not compulsory bat may be in feature compulsory…Now we move on the next head who’s name is Sales Defaults.

In this window we also have different option and now we filled these option one by one.. in this window we have a option GL.Sales Acct. this option must be filled.. How we can filled this option we follow this picture I hope you can understand what I am say that….

First we click on the search icon and then we can see different accounts and then we can select the Sales Account, and then click on the OK button now we have a new window after select the sales account, we can see behind…

Now we move on the next head Payment Defaults. Here we can see that in address option already filled because in the head of General we add filled this option already.

Now we click on the next head Custom Fields. Here we have further options but these options not compulsory because we already filled first contact and address in the General.

And now we move on the last head of the History. In this head we can see that our previous activities/history already added.

Finely all steps completed and now we move on the first head General, and click on the Beginning Balance, and then we have a new window whose represents of our invoices.

And now we filled these options, how we filled these options we can see that….

In this fig. these accounts we are already prepare and now we simple select the account using the search button and after selecting then we click on the Customer Balance.

After clicking on  the customer balance we can see that total amount of account receivable will be appeared, and show  Name and  Current ID: so now we click on the Save Button and after saving all the work then we can close this window using the Close Button..

Chart of accounts

A chart of account is a listing of the names of the account that a company has identified and made available for recording transactions in its general. A company has the flexibility to maintain the accounts to best suit it needs.

Maintain chart of accounts:

 Charts of accounts defined on the General ledger. We have maintained chart of accounts in Peachtree Accounting software. So open the Peachtree Accounting and then open an existing company which you make. Then your curser has on toolbar on MAINTAIN command.

Then click on chart of accounts and open a box of chart of accounts as:

Here chart of account dialogue box is showing. And then we add the account. Column of ACCOUNT ID is that the code of account has written. Then In DESCRIPTION column we wrote the name of account then press ALT+S to save the account where we wrote. So every account has been written in two columns and with the press of ALT+S to save this account. And in GENERAL this compulsory that what type of account are marinating.  So, if we check the accounts here save these accounts. So, click on  OPEN A LIST ACCOUNTS TO SELECT FORM. Then open this box;

Correction in any chart of accounts:

            There may be a wrong entry in either in accounts. Then we correct the entry or word in this dialogue box. If (Retained Earning) will be written. Then correction of spelling will that click on DESCRIPTION column then correct the words.

But we save this account. Then we will click on OPEN A LIST ACCOUNTS TO SELECT FORM. Then see this account which you spelling or wrong name post of account. Then click on this account to show in this picture.

  After the open this account we have see that spell which we was wrote and save it. Now we want to correct this spelling. Then click on Description column and do the spelling check and actual spelling write. Then press ALT+S to save this account.

Then again open the OPEN A LIST ACCOUNTS TO SELECT FORM to check the account spelling and confirm to this account that accounts is all right or not.

If we delete any account, which we do wrong posted. And we want to delete this account which to save it. Then click on OPEN A LIST ACCOUNTS TO SELECT FORM and then double clicking on this account to want you deleted. After double clicking the account you have to open this account and in top you see to toolbar.

  

Click on delete button and after click on delete, software ask you that are you sure want to delete this record. If confirm you want to delete this column then OK. After click on OK your account has been deleted.

SETUP OF A NEW COMPANY IN  PEACH-TREE

After the start of the program the following screen will be appear.

To establish a new company so we click on this option;

“Set Up A New Company”

And follow the next instructions.

Following introductory screen will appear to guide you the rest of the process.

Now by clicking NEXT.

Now we have a new screen which is the name of “New company setup- Company information”.

We have to type the company information such as Company Name, Address, Telephone No., Business type etc. Now we field provided information carefully and then we click on the NEXT button.

Now we have another new screen which we have provided several methods to setup the Chart Of Accounts.

Here if we can chose charts of accounts already developed by the software of many sample companies then we select anyone in the first two methods. And if we can copy charts of accounts from existing Peachtree company then we can select anyone of the radio button 3^rd and 4^th methods. And if we can build your on charts of accounts then we select the last method. After selecting anyone method then we click on the NEXT button. Then we move on the next step.

The next step will be chose “Accounting Method”. There are two accounting method Accrual Method and Cash Method.

Accrual method is usually followed, where we accrue expense and income weather paid or received or not. And Cash method is usually followed, where we revenue and expense recorded when actually received or paid. Now we select anyone method and then the clicking on the NEXT button.

Next phase will be to chose the “Posting Method”. In posting method we have two method Real Time Method and Batch Method.

By selecting the Real Time posting method the transactions are posted to the General Ledger as they are entered and saved While in Batch, transactions are saved by the program and then posted in a group. This allows you to print and reconcile the transaction and then to save. Now we click on the NEXT button.

Then in the next phase we have to select the accounting period.

Normal accounting period is 12 month accounting period. Now we click on the NEXT button.

In the next step, you have to chose the month when the accounting period will start and the month when first time the transaction will recorded.

By clicking next “Congratulation” screen appear and by clicking finish the company set up completes.

Now we click on the FINISH button.